Rocket VAs
General Virtual Assistant
Full-time / Remote
About the Role
Scalewind is hiring a detail-oriented, tech-savvy Virtual Assistant who thrives in a fast-paced, digital-first environment. This role is perfect for someone who’s highly organized, adaptable, and excited to work with emerging AI tools to help teams operate more efficiently and effectively.
You’ll take on a variety of responsibilities — from scheduling and communication support to document preparation, research, and light automation. We’re looking for someone who enjoys learning new tools, takes initiative, and finds satisfaction in keeping things running smoothly.
About the Team
We’re a globally distributed, collaborative team focused on helping businesses scale through smart systems and creative problem-solving. While this role supports various projects and team members, you won’t be working in isolation. We encourage knowledge-sharing and value people who speak up when they see a better way to get something done.
If you’re someone who thrives in a remote environment, enjoys a mix of structure and flexibility, and loves working with smart tools, we’d love to meet you.
What You’ll Do
This role touches many areas of our day-to-day operations. You’ll support communications, organize files, manage schedules, and help improve processes using smart tools — all while keeping an eye out for what can be improved or automated.
While no two days will be exactly the same, your core responsibilities will include:
- Managing email communications — filtering, prioritizing, and drafting responses to ensure timely follow-up and a clear inbox
- Scheduling and managing calendars — booking meetings, coordinating availability across time zones, and sending reminders
- Researching and booking travel — including flights, accommodations, and transportation based on preferences and budgets
- Organizing files and digital assets — using Google Drive, Notion, or Dropbox to maintain clean, easy-to-navigate structures
- Entering and updating data — from spreadsheets to customer records or internal databases
- Creating simple reports — such as weekly task summaries, expense logs, or research briefs
- Preparing slide decks and presentations — using Google Slides or Canva, formatting content for meetings or client use
- Supporting basic bookkeeping — tracking receipts, organizing transactions, and updating financial records
- Maintaining contact lists — keeping client, partner, and vendor details up-to-date and supporting personalized outreach when needed
- Setting up email autoresponders — for out-of-office replies, lead follow-ups, or campaign sequences using platforms like Gmail or MailerLite
- Conducting online research — summarizing insights on competitors, tools, trends, or potential vendors
- Coordinating meetings — sending invites, preparing agendas, sharing materials, and ensuring a smooth experience
- Formatting documents — polishing materials for internal or external use and preparing files for distribution
You’ll also be encouraged to explore and experiment with modern AI tools. We use platforms like ChatGPT, Gemini, Claude, and Perplexity to streamline content, improve clarity, and enhance productivity — and we’ll look to you to help identify how these tools can be used effectively in day-to-day work.
What You Bring
Must-Haves:
- At least 1 year of experience as a Virtual Assistant, Administrative Assistant, or in a similar support role
- Strong communication and writing skills
- Excellent organizational habits and attention to detail
- Comfort working independently in a fully remote, asynchronous environment
- Quick learning curve with digital platforms and cloud-based tools
- Experience using AI productivity tools like ChatGPT, Gemini, Claude, or Perplexity
- Familiarity with Google Workspace, Notion, Slack, Zoom, and Dropbox
- Ability to manage multiple tasks without needing close supervision
- Basic experience with writing, editing, or formatting content
Nice to Have:
- Familiarity with project management tools like ClickUp, Asana, or Trello
- Experience with email marketing or newsletter platforms like Beehiiv or MailerLite
- Exposure to workflow automation tools (e.g., Zapier, Make, or similar)
- Experience supporting light bookkeeping or financial tracking
- A general interest in AI, no-code tools, and process optimization
Why Join Scalewind
Scalewind is a remote-first, systems-driven company helping teams grow smarter, not just bigger. We value curiosity, creativity, and accountability — and we believe in giving people the space to take ownership and improve how we work. We’re always evolving, and we welcome people who want to grow with us.
You’ll be part of a flexible, forward-thinking environment where experimentation is encouraged and results matter more than rigid routines.
What We Offer
- Competitive compensation based on your skills and experience
- Flexible remote setup — work from wherever you’re most productive
- Access to modern AI tools and the chance to stay ahead of tech trends
- A collaborative, global team that values autonomy, learning, and communication
- Opportunities to grow your role as we grow as a company
Ready to Apply?
We know this kind of role — blending tech, admin support, and communication — doesn’t always fit into a traditional job mold. And we also know that impostor syndrome and confidence gaps can stop great people from applying.
Even if you don’t meet every single qualification, we encourage you to apply if this role excites you. We’re looking for adaptable, curious, and thoughtful people — not perfection.
We’d love to hear from you.
